Responsibilities:

• Support/manage all phases of multiple design projects simultaneously, from job lead to design to purchasing and installation
• Manage the “meat” of assigned projects; e.g., sourcing/shopping; space planning; construction documents; detailing custom items; purchasing; and installation
• Assist in the development of and adherence to project objectives/scope, timelines, and budgets
• Provide weekly time billing updates to Design Manager and mid-month time billing, budget, and expediting reports to necessary clients
• Coordinate scheduling and communication between clients, vendors, contractors, and colleagues
• Help manage junior staff and provide regular project status updates to the Senior Designer and Design Manager; update/maintain internal Task List
• Coordinate and manage photo shoots as needed; select photos for publishing
• Provide strategic input and support (marketing,  process improvements) and handle ad hoc tasks beyond core project-related work to contribute to firm growth and development
• Interview, hire, and train interns as needed

Qualifications:

Design

• Strong creative sensibilities; ability to “get inside a client’s head” and bring their vision to life
• Has a flexible approach to design; enjoys troubleshooting and collaborating on projects
• Intermediate knowledge of design resources and vendors, locally and online
• Basic understanding of “how things work” – from custom furniture to construction – and is able to identify and prevent potential problems related to such
• Proficiency in Microsoft Office and AutoCAD
• Proficiency in other design software (e.g., Studio Webware, SketchUp, PhotoShop) and construction documents a plus

Project Management

• Extremely organized multi-tasker with the ability to balance attention to detail and focus on the big picture
• Working knowledge of construction, contracts, budgeting, and purchasing
• Able to communicate effectively, positively, and productively with clients, staff and colleagues

Passion

• Embraces change and ambiguity; displays resourcefulness and adapts well to changing situations
• Excited to do whatever it takes to get the job done and assume duties beyond the core job description as needed
• Strong desire to be a key contributor to the success of a rapidly growing startup firm
• Strong desire to continually learn and grow

Education/Experience:

• Minimum 3+ years in interior design and/or interior architecture
• Bachelor’s degree in Interior Design or Interior Architecture or equivalent
• NCIDQ, LEED, and/or PMP certification and/or coursework a plus

Additional Requirements:

• Reliable car.  Mileage is reimbursed at IRS standard rates.

Please email us your cover letter, resume and work samples with Design Associate — [Your Name] in the subject line. If your portfolio is over 8MB, please send it via YouSendIt (it’s free!).

Note: This is a design management position; not a day-to-day design position.

Responsibilities:

Sales

• Follow-up with all job prospects; schedule and attend initial walk-throughs
• Prepare proposals and time estimates for prospective clients; prepare design “pitches” on Pinterest when necessary to indicate initial design ideas
• Write and send service agreements to new clients
• Network; conduct outreach as necessary
• Proactively make recommendations for business development and marketing; provide feedback on marketing efforts

Project Management

• Senior Designers and Design Associates will be responsible for the day-to-day aspects of project management and client communication; your role is to manage the project from a global perspective — i.e., deadlines are set and met, budgets are adhered to, priorities are getting attention, clients are happy
• Meet with Senior Designers and Design Associates on Mondays weekly to review Task List and set goals for week
• Set up new clients in Dropbox and provide Office Manager with any information to set up in Studio Webware
• Pro-actively review items in Studio Webware to make sure all orders are being properly processed, profits and payments are accurate, online client views are clean and up-to-date
• Review designer reports on a weekly basis (time billing, expediting, profits, sales codes)
• Manage designer reports to clients mid-month (time billing updates, expediting reports, budget comparisons)
• Approve and send time billing at the end of each month
• Approve/sign checks for order payments
• Attend client meetings and participate in client correspondence for larger projects

Design

• Hold daily Office Hours for designers to schedule design review meetings with you; provide constructive feedback on design progress and final design packages
• Review/edit construction documents and shop drawings
• Improve design procedure and train staff accordingly; update Procedures Manual as necessary
• Act as office point-person for all design advice and design-related decisions
• Help elevate IDF’s design standards and provide design quality control

Other

• Provide updates to the Executive Director on a weekly and monthly basis, and as needed
• Help upgrade and systematize old procedures — this is a new position for us and we are growing rapidly; would love a keen eye here
• Make sure the design team is taken care of and communicating effectively; identify any staff education needs
• Make clients feel like they are our only/best client — call, write notes, send gifts, plan events, etc.
• Participate in staff training and manage employee reviews
• Conduct damage/crisis control and coordinate team efforts to adjust priorities when necessary

Qualifications:

Design

• Strong creative sensibilities; ability to “get inside a client’s head” and bring their vision to life
• Has a flexible approach to design; enjoys troubleshooting and collaborating on projects
• Healthy knowledge of design resources and vendors, locally and online
• Solid understanding of “how things work” and demonstrates considerable foresight; i.e., is able to identify and prevent potential problems related to custom furnishings, construction, timelines, etc.
• Thorough knowledge of construction documents, building considerations, furnishings, lighting, etc.; code knowledge a plus
• Proficiency in design software (e.g., AutoCAD, Studio Webware, SketchUp, PhotoShop) a plus

Project Management

• Proven ability to plan, organize, and lead teams to the successful completion of residential and/or commercial interior design projects
• Extremely organized multi-tasker with the ability to balance attention to detail and focus on the big picture
• Highly developed ability to manage budgets and timelines
• Emotional intelligence to identify client needs and concerns, and creativity to address them
• Able to communicate effectively, positively, and productively with staff and colleagues

Passion

• Embraces change and ambiguity; displays resourcefulness and adapts well to changing situations
• Excited to do whatever it takes to get the job done and assume duties beyond the core job description as needed
• Strong desire to be a key contributor to the success of a rapidly growing startup firm
• Strong desire to continually learn and grow

Education/Experience:

• 10+ years of related experience in project management and client service, with 5+ years in interior design and/or interior architecture
• Bachelor’s degree in Interior Design or Interior Architecture or equivalent
• NCIDQ, LEED, and/or PMP certification and/or coursework a plus

Additional Requirements:

• Reliable car. Mileage is reimbursed at IRS standard rates.

Please email us your cover letter, resume and work samples (Please remember this is a design management position so budgets and project schedules are just as important as pretty pictures, thought we love those too!) with Design Manager — [Your Name] in the subject line. If your portfolio is over 8MB, please send it via YouSendIt (it’s free!).

Responsibilities:

• Manage all phases of multiple design projects simultaneously, from job lead to design to purchasing and installation
• Develop and clearly communicate project scope, timeline, and budget at the outset of the project, monitoring and adjusting as necessary
• Regularly interact with clients in person and via phone and email to keep them apprised of progress and pre-empt and address questions and concerns
• Manage the daily workflow of junior staff and provide regular project status updates to the Executive Director
• Prioritize tasks to ensure timely project completion; troubleshoot any hold-ups
• Track project financial performance to ensure budgets are adhered to and all paperwork is up to date
• Provide strategic input and support (marketing, process improvements) and handle ad hoc tasks beyond core project-related work to contribute to firm growth and development

Qualifications:

Design

• Strong creative sensibilities; ability to “get inside a client’s head” and bring their vision to life
• Has a flexible approach to design; enjoys troubleshooting and collaborating on projects
• Healthy knowledge of design resources and vendors, locally and online
• Solid understanding of “how things work” and demonstrates considerable foresight; i.e., is able to identify and prevent potential problems related to custom furnishings, construction, timelines, etc.
• Proficiency in Microsoft Office, AutoCAD, and construction documents
• Proficiency in other design software (e.g., Studio Webware, SketchUp, PhotoShop) a plus

Project Management

• Proven ability to plan, organize, and lead teams to the successful completion of residential and/or commercial interior design projects
• Extremely organized multi-tasker with the ability to balance attention to detail and focus on the big picture
• Highly developed ability to manage budgets
• Emotional intelligence to identify client needs and concerns, and creativity to address them
• Able to communicate effectively, positively, and productively with staff and colleagues

Passion

• Embraces change and ambiguity; displays resourcefulness and adapts well to changing situations
• Excited to do whatever it takes to get the job done and assume duties beyond the core job description as needed
• Strong desire to be a key contributor to the success of a rapidly growing startup firm
• Strong desire to continually learn and grow

Education/Experience

• 7+ years of related experience in project management and client service, with 5+ years in interior design and/or interior architecture
• Bachelor’s degree in Interior Design or Interior Architecture or equivalent
• NCIDQ, LEED, and/or PMP certification and/or coursework a plus

Additional Requirements

• Reliable car. Mileage is reimbursed at IRS standard rates.

Please email us your resume, cover letter, and work samples with ‘Senior Designer – [Your Name]‘ in the subject line. If your portfolio is over 8MB, please send it via YouSendIt (it’s free!). Applications with missing information will not be considered.

Qualifications:

• Must receive college credit for your internship and/or be able to produce documentation re: internship goals and guidelines.
• Flexible schedule. This is a part-time job with hours TBD based on your availability. Applicants should be able to commit to at least three months of work.
• Excellent communication and research skills.
• Strong organizational ability and attention to detail.
• Proactive and professional demeanor.
• Experience with Microsoft Office; experience with design software (AutoCAD, SketchUp, etc.) a plus.
• Reliable car, cell phone, and laptop computer. Mileage is reimbursed at IRS standard rates.

Please email us your resume, cover letter, work samples, and the hours/days you are available to work with ‘Design Intern – [Your Name]‘ in the subject line.  If your portfolio is over 8MB, please send it via YouSendIt (it’s free!).  Applications with missing information will not be considered.

• How many people will be assigned to my project? What are their individual hourly rates?
• Of these team members, who will be charging the most hours / doing most of the work?
• How will you manage my timeline and budget? Is there a project manager?
• What is the markup on items purchased wholesale? On retail items?
• Are there markups on freight, delivery, crating, miscellaneous labor, installation, reimbursables, or other items?
• Am I charged for mileage, bridge tolls, parking, travel time, postage, storage, etc.?